Office Move Checklist

Four to six months prior to your move

Call MoveCorp at (512) 535-3317 to help you develop a comprehensive move plan to include the development of:

Plans to secure a lease for your new office

A plan/design to best utilize your new space

A method to determine your new furniture needs

A plan for your IT department’s needs for both the move and your new office

Three to four months prior to your move

Finalize your new site destination

Finalize and execute contract documents

Select and hire a general contractor to prepare your new space

Notify (in writing) your new and current property management companies of the necessary details of your impending move

Identify any leased furniture, IT equipment or copiers and notify (in writing) lessor of your move

Identify any furniture or equipment for liquidation and contact MoveCorp at for liquidation services

Nine to twelve weeks prior to your move

Review and finalize your move plan with MoveCorp

Notify (in writing) your new and current property management companies of your move dates and the elevators and entry/exit needs

Place orders for new furniture and IT equipment

Begin demolition and/or construction

Review the lease requirements of your current location to determine the move out requirements and call MoveCorp for lease space final cleaning services

Seven to eight weeks prior to your move

Meet with your MoveCorp project manager and department heads to review critical and/or time sensitive move plan segments

Designate a trash and a secure document shredding day and schedule internal teams

Finalize your agreement with MoveCorp as your qualified office mover

Confirm (in writing) furniture delivery and move plan exclusive use of elevator(s) and entry/exits with both your current and new property management companies

Confirm equipment move schedules with utility providers, security, furniture, IT equipment and/or copier lessors

Six weeks prior to your move

Select and assign move coordinators for each department

Schedule MoveCorp project manager and employees for move coordinator training and move kick-off meeting

Schedule employee packing and move responsibility meetings

Five weeks prior to your move

Order new address mailing cards, business cards, new letterhead and envelopes with new address

Contact the U.S. Postal Service to complete change of address documents

Four weeks prior to your move

Finalize move plan schedule with MoveCorp, other suppliers and both your current and new property management companies

Confirm again (in writing) all elevator and access requirements and commitments with suppliers and property management

Finalize security card access requirements

Finalize all PC/printer/fax/copier locations, employee seating assignments and telephone locations and extensions. Double check locations against electrical floor plans

Mail new address announcement cards to clients and vendors

Create a floor plan based move plan with move label numbers assigned to each person and individual area. Assign each area a different color

Contact MoveCorp to confirm removal of furniture identified for liquidation

Three weeks prior to your move

Review progress of new furniture delivery and confirm schedules

Create schedules for specific move coordinator assignments per day and per location. Distribute them among the move coordinators

Two weeks prior to your move

Define a Lost & Found post in each major destination area

Complete the installation of the new furniture. Punch list all new furniture

Hold employee move orientation meetings with move coordinators to review the entire move plan; all labeled and area colored floor plans; and provide moving crate use training

Finalize transition plan for IT and telephone system needs

One week prior to your move

Review crate, box, packing material delivery plan with MoveCorp

MoveCorp project manager to personally confirm elevator and access with property managers

Review final punch list for facility with construction manager and/or general contractor

Move coordinators to meet and review move responsibilities and area label assignments with all corresponding department personnel

MoveCorp project manager to post all label and color code directional signage at destination facility

Move day

Take a deep breath and exhale

Walk through origin and destination space with MoveCorp project manager to identify any pre-existing damage to the facility

Station all move coordinators in their assigned areas at origin and destination to provide direction and answer any placement questions that will arise

Work cooperatively and flexibly with employees, vendors and issues throughout the move process. Remember that all issues have solutions

At the end of move walk through the old office to ensure that all labeled items were moved

Move day + 1

Work with MoveCorp crew to make any adjustments that will make employees happier with their new surroundings

Make a complete list of any move related damages to company assets or to either facility. Provide lists to appropriate suppliers